A file nobody can find is a file that does not exist. ORIGIN names every file the same way and keeps every client's work in the same structure.
How every file is named
CLIENT NAME - DOCUMENT TITLE - INITIALS - DDMMYYYY - VERSION
One standard for every file
CLIENT NAME - WEBSITE PROPOSAL - AB - 11072026 - V1Try it with your own file
For an internal document, the client name is ORIGIN: ORIGIN - COPYWRITER JOB DESCRIPTION - AB - 11072026 - V1.
What stays fixed, and what moves
The initials are those of the person who created the file.
The date is the day it was created, written day, month, year: 11 July 2026 is 11072026.
Initials and date never change, even years later. Only the version moves.
Before you save a file, read its name aloud. If a colleague who has never seen it could not tell the client, the content and the version, rename it.
A colleague created a proposal in July. Today you edit it and save your work. What changes in the file name?
Initials and date never change.
Initials and date lock, only the version moves.
Where client work lives
Every client has a folder on OneDrive built from the same template, the folder named 00. Template. It gives every client the same nine folders in the same order.
Do not invent a tenth folder, and do not put a deliverable in the assets folder because it was quicker.
You open a new social media account for a client and set its password. Where does the password go?
Passwords are never written in a file.
A client with more than one engagement
Each engagement gets its own sub folder under the client's name, and inside it the same structure. For example: in a client's folder, one sub folder named 01. Website and one named 02. Branding.
One naming standard, one folder structure.
Before you move on
Three questions before you move on. Type your answer, send it, then check it.
Your answers stay on this device.1How is every file named?
The answerCLIENT NAME - DOCUMENT TITLE - INITIALS - DDMMYYYY - VERSION.
2Which parts of a file name never change?
The answerThe initials and the date. Only the version moves.
3A client has two engagements. How are its folders arranged?
The answerEach engagement gets its own sub folder under the client's name, and inside it the same structure.
Only the version moves.
Same names, same folders: any colleague can find your work. That is one team. Next: who can open what.